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Alberta Pensions Administrations Corporation (APA)
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The Alberta Pensions Administration Corporation is one of the largest public-sector pension administrators in Canada. The Corporation administers seven statutory pension plans and two supplementary retirement plans on behalf of the Trustee, the Government of Alberta, and 472 employers – and has more than 149,000 active members and 56,000 pensioners. APA Corporation must retain records for as long as 70 years and, as a result, are required to store millions of documents. They are moving from a paper and microfiche-based information system, which is inefficient, costly and does not include electronic files, to a single enterprise-wide system that will provide immediate access to all information – and have the appropriate retention and disposition schedules applied to ensure Legislative compliance.
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- Update legacy systems to accomodate future computing demands
- Integrate EDRMS with existing Microsoft Office environment
- Integrate multiple hardware and software vendors
- Test and refine process during implementation to ensure that performance objectives are met
- Comply with Legislation
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- Faster, easier document access and response to client inquiries – from 24 hours to under three seconds, according to tests
- Compliant electronic document and records management system with enhanced security features
- A strong technology foundation that helps the Corporation react confidently to changing client needs and to the evolving regulatory environment
- Cost savings by changing to digital storage from microfiche storage and handling
- Reduction of use of and need for toxic chemicals
- Seamless integration with existing Microsoft Office environment
- Increased document collaboration and timely document access for staff
- Designed to provide records management with enhanced security, protection of client privacy, strict control of document access
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Printable version
